Invoice Requirements

Invoicing

To ensure prompt payment processing, suppliers should take care in submitting invoices via the correct method. Electronic invoicing (e-Invoicing) through EDI or the STP Portals are the methods of invoice receipt for Kimberly-Clark, unless otherwise dictated by regulatory requirements.

All invoices must include a valid Kimberly-Clark PO number, as failure to include a valid PO number on invoices will cause the invoice to be rejected (back to the supplier). Do not mail, email or fax additional copies of an invoice. Unnecessary invoice copies will delay payment.

Suppliers are required to follow our Invoice Requirements below, as well as any region specific invoice submission requirements.

How to Invoice Us

Suppliers are required to submit all invoices electronically via Electronic Data Interchange (EDI) or our Kimberly-Clark Source to Pay (STP) Supplier Portals. Invoices must be sent according to the instructions on a Purchase Order.

In few and pre agreed cases, invoices may be received via an alternate method. Your Kimberly-Clark Procurement resource can advise you regarding the best delivery method.

Our STP Supplier Portals enables e-document exchange of PO’s, Purchase Order Acknowledgment (POA), Advanced Shipping Notices (ASN) and invoices, with 24/7 visibility into payment status and vendor self-service through the secure portal based technologies.

Invoicing specifications for EDI follow standard formats, including EDI 810, XML and CSV.

Want to see the status of your invoices?

Please register and/or access our K-C supplier portals to view the status of all your invoices in one place with the ability to filter on date, invoice status and much more.

New to the STP Portals? Visit STP Portal

Invoice Requirements

All invoices must include:

A valid Kimberly-Clark PO number
Invoice date - do not invoice prior to goods being shipped or services performed
Quantity, currency, price per unit, and Unit of Measure (UOM) – matching the PO
Supplier’s company name and remit-to address - matching the PO
Material or Service description
Kimberly-Clark material number as shown on the PO - should also be shown on the packing list and Bills of Lading, along with a description of the product
If applicable, service or shipping date and Bill of Lading number

Other requirements:

Only One PO allowed per invoice – invoices with more than one PO referenced will be rejected
PO line number on the invoice must match the line number on the PO
All invoices must be billed to the Kimberly-Clark entity as specifically stated on the PO
Invoice numbers must be unique and no more than 16 characters long
All Services invoices are required to include supporting details and documentation relating to the services performed

Freight requirements:

If prepaid and billed back to Kimberly-Clark, backup documentation must accompany the invoice
Freight charges must be billed on a separate line

Unique Region-specific Invoice Submissions Requirements: