Kimberly-Clark is committed to providing simple and standardized transactional processes for our suppliers around the world. We value our supplier relationships and strive to be easy to do business with in all facets.

Kimberly-Clark Procurement teams leverage global sourcing and category strategies to drive best-in-class procurement performance and deliver the competitive advantage Kimberly-Clark needs to win in the marketplace.

Our Source-to-Pay process starts with requisitioners in our plants or offices, and is facilitated by Purchase Orders being approved and delivered to our Suppliers. Once a Purchase Order has been fulfilled, Kimberly-Clark validates receipt and upon receipt of a valid invoice, initiates a timely payment.

The use of a Purchase Order (PO) is a standard Kimberly-Clark policy and required method of communicating our commitment to purchase materials and services. To help us meet our payment commitments, we provide suppliers with the following PO Requirement guidelines.

Our Source to Pay (STP) Supplier Portals enables e-document exchange of POs, Purchase Order Acknowledgement (POA), Advanced Shipping Notices (ASN) and invoices, with 24/7 visibility into your payment status through secure portal-based technology.

Our PO requirements facilitate a streamlined payment process for our suppliers:

• Our suppliers are required to have a Kimberly-Clark Purchase Order (PO) prior to commencement of work or delivery of goods
• If a PO has incorrect or incomplete information, DO NOT fulfill the PO, contact your Procurement Buyer to ensure the PO is correct prior to acknowledging the PO
• Kimberly-Clark must approve any quantity variance from the PO or material substitution prior to shipment of the materials
• POs must be acknowledged prior to invoicing
• Suppliers must acknowledge all POs by submitting a PO Acknowledgment (POA) through the STP Supplier Portals or system from which the PO was received
• Kimberly-Clark must be informed of any changes to the supplier Tax ID number, banking information, contact person, company address, email address, phone or fax number
• Correspondence regarding a PO received through the STP Supplier Portals must be submitted via that Portal

To ensure prompt payment processing, suppliers should take care in submitting invoices via the correct method. Electronic invoicing (e-Invoicing) through EDI or the STP Portals are the methods of invoice receipt for Kimberly-Clark, unless otherwise dictated by regulatory requirements.

All invoices must include a valid Kimberly-Clark PO number, as failure to include a valid PO number on invoices will cause the invoice to be rejected (back to the supplier). Do not mail, email or fax additional copies of an invoice. Unnecessary invoice copies will delay payment.

Suppliers are required to follow our Invoice Requirements below, as well as any region specific invoice submission requirements.

How to Invoice Us

Suppliers are required to submit all invoices electronically via Electronic Data Interchange (EDI) or our Kimberly-Clark Source to Pay (STP) Supplier Portals. Invoices must be sent according to the instructions on a Purchase Order.

In few and pre agreed cases, invoices may be received via an alternate method. Your Kimberly-Clark Procurement resource can advise you regarding the best delivery method.

Our STP Supplier Portals enables e-document exchange of PO’s, Purchase Order Acknowledgment (POA), Advanced Shipping Notices (ASN) and invoices, with 24/7 visibility into payment status and vendor self-service through the secure portal based technologies.

Invoicing specifications for EDI follow standard formats, including EDI 810, XML and CSV.

Click here for a full list of invoice requirements. 

Suppliers are required to submit all invoices electronically via Electronic Data Interchange (EDI) or our Kimberly-Clark  Source to Pay (STP) Supplier Portals. Invoices must be sent according to the instructions on a Purchase Order.

All invoices must include:

• A valid Kimberly-Clark PO number
• Invoice date - do not invoice prior to goods being shipped or services performed
• Quantity, currency, price per unit, and Unit of Measure (UOM) – matching the PO
• Supplier’s company name and remit-to address - matching the PO
• Material or Service description
• Kimberly-Clark material number as shown on the PO - should also be shown on the packing list and Bills of Lading, along with a description of the product
• If applicable, service or shipping date and Bill of Lading number

Other requirements:

• Only One PO allowed per invoice – invoices with more than one PO referenced will be rejected
• PO line number on the invoice must match the line number on the PO
• All invoices must be billed to the Kimberly-Clark entity as specifically stated on the PO
• Invoice numbers must be unique and no more than 16 characters long
• All Services invoices are required to include supporting details and documentation relating to the services performed

Freight requirements:

• If prepaid and billed back to Kimberly-Clark, backup documentation must accompany the invoice
• Freight charges must be billed on a separate line

Unique Region-specific Invoice Submissions Requirements:

• Asia-Pacific
• Europe, Middle East and Africa
• Latin America

Kimberly-Clark is focused on safe and secure automated payment methods. Through the Source to Pay (STP) Supplier Portals, enrolled suppliers have real-time visibility to the status of their payments. Our globally approved and preffered payment options include electronic payments or card payments.

EFT Payments

Receiving payments via Electronic Funds Transfer (EFT) Payments provides secure and timely payment receipt and an automated payment application process. More information is available for this payment method in North America.

Card Payments

In North America, suppliers may have an option to receive payment via a secure credit card. While card payments may come with a fee, these fees can be offset by other benefits.

• Purchasing-Card – Suppliers receive immediate payment upon order placement.
• Single Use Account (SUA) Credit Card Payment – Kimberly-Clark delivers the supplier a secure one-time use credit card number that in turn is charged against. Suppliers enjoy this payment option due to the ease of use with fewer transaction activities and faster payment received from a virtual card authorization payment.

To determine if you are eligible for either card option, ask your Kimberly-Clark contact to confirm with Procurement.